Job Opportunities

Executive Assistant

Vacancy Announcement:
PDS-2022-18
Pay Series:

PDS-7/9/11 (GS-7/9/11 Equivalent)

Opening Date:
Jun 16, 2022
Closing Date:
Jul 5, 2022
Number of Vacancies:
1
Position Type:
Full Time (Permanent)
Location:

Public Defender Service
Executive Division
633 Indiana Avenue, NW
Washington, DC 20004

 
Who May Appy:
US Citizens or persons authorized to work in the United States
Compensation:
PDS-7/9/11 (GS-7/9/11 Equivalent)   

Salary Range: $50,643-$97,430


Promotion Potential:
  If hired at the PDS Grade 7 level, then upon completion of one year of demonstrated outstanding performance at that level and subject to the approval of the PDS Director, the incumbent may be promoted to the PDS Grade 9 level without further competition.

Organization Description:
The Public Defender Service for the District of Columbia (PDS) is a federally funded, independent organization that provides legal representation to individuals who are charged with criminal offenses and facing a loss of liberty in the District of Columbia. In addition, PDS represents individuals facing a loss of liberty in mental health and other cases. Governed by an eleven-member Board of Trustees, PDS has approximately 225 employees, most of whom are located at the main office at 633 Indiana Avenue, N.W., Washington, DC. There are approximately 100 attorneys at PDS. In addition, PDS has social workers, investigators, and administrative and technical staff who work with the legal staff to advance the PDS mission.

For more than 60 years, PDS has been a leader in providing exceptional advocacy and quality legal representation to indigent adults and children. Judges and prosecutors alike, as well as public defender agencies and criminal justice bars across the country, acknowledge and respect the outstanding work of PDS’s attorneys. PDS is recognized as one of the few defender organizations to meet the standards outlined in the American Bar Association’s Ten Principles of a Public Defense Delivery System.

This position is located in the Executive Division.  The Executive Division staff are responsible for directing the administrative and personnel functions, including hiring and managing the attorneys and support staff; securing resources and developing policies and procedures to direct and enhance the legal practice of the organization; preparing and managing the PDS budget; and interacting with court and criminal justice agencies to advance the PDS mission and improve the overall quality of the criminal defense bar. 

Position Description:

The executive assistant will be responsible for providing administrative support to the Director, the Deputy Director, and the General Counsel in their overall planning, development, and management of PDS’s operations. The support will come primarily through handling correspondence and telephone calls; scheduling and managing appointments and visitors; and producing, maintaining, and archiving documents, but the executive assistant will also:

 

  • Assist the executive staff in their work with the PDS Board of Trustees and its committees, including scheduling meetings and recording and maintaining meeting minutes;
  • Become fully proficient in using PDS’s computerized case tracking system, including retrieving and formatting data for reports;
  • Provide support to the General Counsel in renewals of bar membership for agency attorneys and professional liability insurance;
  • Provide basic litigation support to the General Counsel, formatting documents for filing, electronically filing pleadings, and electronically tracking case events and filing deadlines;
  • Provide administrative support to two PDS operational committees; and
  • Periodically provide limited administrative support to other PDS divisions as needed;

 

Please note that the position has been altered temporarily to telework status during the pandemic until further notice.

Required Qualifications:

Applicants must have two years of specialized secretarial experience and two years of general office experience that involves progressive responsibility for law-related matters.  Excellent customer service and oral and written communications skills are required for interacting with a wide variety of persons.  Applicants must have a high degree of proficiency in computer skills (Word, Outlook, Power Point, Excel, Access, and Publisher); exceptional grammar, spelling, punctuation, and editing skills; and knowledge of legal and business formats.  Strong organizational skills are needed to track and complete multiple tasks within deadlines.  Applicants must be able to maintain strict confidentiality due to responsibilities of handling sensitive matters on behalf of the executive staff. 

Application Evaluation:

Rating: Your application package will be rated and ranked among those of other applicants based on your experience, education, training, and awards relevant to the duties of this position. Your rating can be lowered if your application package is not supported by the requested documents.

 

Referral: If you are among the top qualified candidates, your application package will be referred to the hiring manager for consideration, at which time you may be invited to participate in a selection interview.

 

Interview Structure:  Those who are selected for interviews will be required to interview via Cisco Webex or some other communications platform due to the COVID-19 pandemic.

 

Benefits:

Benefits: Although employment at PDS is not federal employment, PDS is funded by federal appropriations, and employees are entitled to participate in certain federal benefits plans, federal retirement systems, and the workers compensation program. Employees who have creditable federal service will receive recognition of that service for leave accrual and retirement (if applicable) purposes.  Benefits include:

 

Federal Employees Retirement Systems (retirement annuity)

Thrift Savings Plan (similar to a 401K program)

Federal Employees Health Benefits (health insurance)

Federal Employees Group Life Insurance (life insurance)

Federal Employees Dental and Vision Insurance Program

Flexible Spending Accounts (for health care and dependent care)

Long Term Care

Transportation Subsidy

Employee Assistance Program

Federal Occupational Health (access to health clinic and services)

How To Apply:

You must provide a complete application package, which includes: (1) a cover letter that highlights your interest in supporting PDS’s mission; (2) a resume; and (3) a list of three references that includes name, address, telephone number, and a statement of how each reference is able to evaluate your qualifications for the position.

 

Application Portal

 

Please submit your application package through PDS’s online application portal found through the following link: https://pdsdc.jobs.net/en-US/search

 

To submit the required documents, you must click on the “APPLY” button for Vacancy Announcement # PDS 2022-18 Executive Assistant. You must also fully answer the Questionnaire found through the above linked website. Affirmative responses on the Questionnaire must be supported by a narrative statement for each question. Additionally, the documentation you provide through your cover letter and/or resume must support your answers on the Questionnaire. Application packages submitted with missing information or responses to the Questionnaire can negatively affect referring your application package to the hiring manager. PDS will not accept application packages by email, mail, fax, or personal delivery.

 

For applicants with disabilities, PDS provides reasonable accommodations that will be decided on a case-by-case basis. Additionally, proof of full vaccination against the COVID-19 virus is a condition of employment with the exception of those who apply for and receive a reasonable accommodation based on their health (disability) or sincerely held religious belief as reasons for not being vaccinated. To request a reasonable accommodation for any part of the application or interview process, please contact please contact Anisha Trice, HR Specialist at (202) 824-2227 or at ATrice@pdsdc.org.


PDS is an Equal Opportunity Employer and an E-Verify Participating Agency



PDS is an Equal Opportunity Employer and E-Verify Participating Agency.