Job Opportunities

Financial Management Analyst #PDS-2019-01

Vacancy Announcement:
19-01
Pay Series:

AD-0501-11/12

Opening Date:
Mar 4, 2019
Closing Date:
Apr 3, 2019
Number of Vacancies:
1
Position Type:
Full-Time
Location:

Public Defender Service
Office of Budget & Finance
633 Indiana Ave NW
Washington, DC 20004

Who May Appy:
U.S. Citizens and those authorized to work in the United States.
Compensation:

Starting Salary: AD11 $68,036 - $88,450 (equivalent to GS-11)

Organization Description:

The Public Defender Service for the District of Columbia (PDS) is a federally funded, independent organization governed by an eleven-member Board of Trustees. PDS provides legal representation to individuals facing a loss of freedom in the local criminal, delinquency, and mental health systems in the District of Columbia. PDS’s approximately 214 employees, comprised of attorneys, social workers, investigative specialists, administrative, and technical staff, collaborate with each other to advance the PDS mission. PDS’s main office is located at 633 Indiana Avenue, NW, Washington, D.C. District of Columbia residency is not a requirement for employment.

Employment at the Public Defender Service (PDS) is neither federal nor District of Columbia government employment, and all employees are at-will.

Division Description: To support PDS’s mission, the Office of Budget and Finance (OB&F) provides planning, oversight, management and stability of all financial activities including accounting, financial management, procurement, and budget operations. The OB&F mission is to protect the organization’s assets through effective financial planning and management, enhance fiscal integrity, ensure accurate and comprehensive financial reporting and analysis, and enable the achievement of PDS’ mission through the strategic allocation and optimization of resources.

 

Essential Duties:

1.  Conduct long and short‑term evaluations and reporting to identify issues and to capture measurements of fiscal activities (e.g., financial problems/resolutions, support requirements, customer training needs, etc.).  Research and interpret Financial Regulations to make recommendations in resolving complex financial issues.  Performs a wide variety of financially‑focused, programmatic, and evaluative functions in implementing the financial management criteria and guidelines as they relate to the OBF responsibilities.

2.  Perform analyses of budgetary and accounting transactions that affect the accounting system and subsequent financial management reporting.  Prepares reconciliations of accounting and financial data between the operating Divisions and Offices.  Surveys problems and recommends or implements appropriate actions to be taken in response to changes in requirements and administrative programs.  Assist with the analysis and reconciliation of past and current year fiscal transactions to identify program strengths, trends, and deficiencies; making recommendations for future program modifications to correct deficiencies.  Participates in the design and implementation of internal control procedures to insure the integrity and accuracy of accounting data and the propriety of the interfaces between external and internal financial systems.

3.  Provide general and specific written and oral responses to inquiries from customers, such as financial managers, program managers, and vendors on problems involving financial operations.  Acts as liaison between PDS and other Government agencies for the prompt resolution of financial issues.  Assists in dealing with sensitive material on a wide variety of topics which requires knowledge of PDS operations and a high skill level in written and oral communication.  The incumbent must apply tact and technical accuracy.

4.  Serves as the primary fund control certifying officer for PDS.  Certifies the availability of PDS funds on financial documents and is responsible for the management control over the flow of financial document processing and the commitment of funds along with the validation of open commitment and obligation records.  Track status of funds by reviewing commitments, obligations, expenditures and reconciling internal ledger/database with the official accounting system to avoid Anti-Deficiency Violations.  Maintains fund control records and monitors the status of fund availability for the PDS appropriation.  Provides managers with budget estimation support based on historical information.

5.  Develops and recommends methods to increase the efficiency and effectiveness of financial systems support and fund control methods.  Maintains and updates financial management handbooks and other media; communicates with managers on issues of proper documentation, authorization and appropriateness of financial transactions; communicates new policies and procedures to PDS staff; provides technical financial and budgeting assistance and training to staff, provides management informational reports on use of funds, and serves as a liaison between OBF functions and the PDS Divisions and other Federal agencies; provides guidance on policies and procedures for the processing of disbursements, provides analytical and evaluative support to the OBF staff on current financial management methods and practices; reviews and analyzes financial management policies and procedures; and maintains responsibility for the operations of day-to-day budget execution activities. 

6.  Participates in the implementation of new financial programs, initiatives, and directives from the Department of Treasury, the Office of Management and Budget, and the General Services Administration.  The incumbent interprets and applies Federal appropriation law and PDS policy by assigning management structure accounts to financial documents for posting to the financial system. 

7.  Provides support to the professional staff by reconciling general ledger account balances to supporting financial documentation.  Performs special projects as assigned by the CFO, devising solutions to special operational problems that may arise.

8.  Performs other duties as assigned

Required Qualifications:
  • Associate degree in Finance, Accounting, Business Administration (or equivalent).
  • Five years of experience as a financial management analyst
  • Experience with budgetary operations: planning, programming, budgeting, and execution. Demonstrated ability in identifying and analyzing trends in the use of funds and recommending adjustments in program spending to program managers and staff officials in interpreting the impact of and planning for multi-year financial/budgetary and program changes.
  • Experience with monitoring the execution of short- and long-range detailed budget forecasts and plans to fund organizational programs and support activities; establishing financial and budgetary goals, timetables, milestones, and other criteria for measuring program achievements; planning the timely acquisition and use of funds through time-phased allotments and transfers of fund; adjusting long-range budget forecasts and monitoring their execution for organizational programs; analyzing costs, benefits, and trends in rates of obligation and expenditure of funds; and recommending ways to improve the utilization of funds.
  • Experience implementing guidelines which include policy directives and procedures; OMB circulars, regulations, and guidelines; basic legislation; federal appropriations laws; Federal Travel Regulation (FTR).
  • Proficiency with Oracle or similar financial system; Advanced Excel; Word; PowerPoint
  • Knowledge of accounts payable operations and processes from requisition to payment
Preferred Qualifications:
  • Bachelor degree in Finance, Accounting, Business Administration (or equivalent).
  • Preferred Certifications: CDFM, CGFM, CPA etc….
Application Evaluation:

How you will be evaluated: Your application package includes your letter of interest, resume and requested supporting documents. Please ensure your application package includes detailed information to support your qualifications for this position. Failure to provide sufficient evidence in your application package and requested supporting documents can result in a rejection of your application package.

If selected for an interview, you will be required to complete an in-person assessment that will assess your knowledge and skills as they relate to this position.

Rating: Your application package will be rated and ranked among other applicants, based on your experience, education, training, performance appraisals, and awards relevant to the duties of this position. Your rating can be lowered if your application package is not supported by the requested documents.

Referral: If you are among the top qualified candidates, your application package will be referred to a hiring manager for consideration at which time you may be invited to participate in a selection interview.

Non-local candidates (outside 60 miles) can request to be interviewed via Skype or other electronic means.

Benefits:

PDS is funded by federal appropriations, and employees are entitled to participate in federal benefits plans, federal retirement systems, and the workers compensation program. Transferring federal employees will receive recognition of creditable federal service for leave accrual and retirement (if applicable) purposes. Benefits include:

Federal Employees Retirement Systems (retirement annuity)
Thrift Savings Plan (similar to a 401K program)
Federal Employees Health Benefits (health insurance)
Federal Employees Group Life Insurance (life insurance)
Federal Employees Dental and Vision Insurance Program
Flexible Spending Accounts (for health care and dependent care)
Long Term Care
Public Transportation Subsidy (funding contingent)
Parking Space Lottery
Employee Assistance Program
Federal Occupational Health (access to health clinic and services)

How To Apply:

Applicants must submit the following:

  • College transcripts
  • Resume
  • Cover Letter
  • Three professional references

Please submit your application package via email as MS Word or PDF documents to the following email address: PDSHRMailbox@pdsdc.org. The vacancy number and title of the vacancy MUST APPEAR on the subject line of the email. Application packages submitted with missing information can affect referring application package to the hiring manager. PDS does not accept application packages by mail or fax.

For applicants with disabilities, this organization provides reasonable accommodations which will be decided on a case-by-case basis. To request a reasonable accommodation for any part of the application or interview process, please contact Jenni Salas, HR Specialist at (202) 505-0810 or at JSalas@pdsdc.org.

PDS is an Equal Opportunity Employer and E-Verify Participating Agency.