Job Opportunities

Human Resources Assistant - PDS 2021-22

Vacancy Announcement:
PDS 2021-22
Pay Series:

PDS-0201-7/8 (GS-0203-7/8)

Opening Date:
Dec 1, 2021
Closing Date:
Dec 19, 2021
Number of Vacancies:
1
Position Type:
Permanent (Full-Time)
Location:
633 Indiana Ave., NW
Washington, DC. 20004
Who May Appy:

Who May Apply:  US Citizens or persons authorized to work in the United States.

Note:  Those who previously applied for Vacancy Announcement #PDS 2021-19 (Human Resources Assistant) need not reapply.  Your application materials will automatically be considered for this vacancy announcement.

Compensation:

Salary Range: $49,157 - $70,775

Promotion Potential: PDS Grade 8 (GS 8 equivalent).  If hired at the PDS Grade 7 level, incumbent may be promoted to the next highest level without further competition upon completion of one year of demonstrated outstanding performance at the next lower level with the certification for promotion by the HR Director and is subject to the approval/concurrence of the PDS Director.

Organization Description:

PDS Overview: The Public Defender Service for the District of Columbia (PDS) is a federally funded, independent organization governed by an eleven-member Board of Trustees.  PDS provides legal representation for indigent individuals who are charged with criminal offenses in the District of Columbia and face a loss of liberty.  PDS has approximately 200 employees, most of whom work at the main office at 633 Indiana Avenue, N.W., Washington, D.C.  PDS’s staff consists of approximately 100 attorneys and approximately 100 social workers, investigators, administrative, and technical staff.  PDS is funded by federal appropriations, and all employees are entitled to participate in certain federal benefits plans: health and life insurance, federal retirement, and Thrift Savings Plan. Transferring employees will receive recognition of creditable federal service for leave accrual and retirement purposes. 

The Human Resources Assistant position is located in the Office of Human Resources (OHR).  Please note that this position has temporarily been altered to telework status during the pandemic until further notice.

Essential Duties:

Major Duties: The incumbent of this position serves as a Human Resources (HR) Assistant providing technical and clerical support to the HR Director and HR Specialists in performing HR work primarily in the areas of HR information systems, recruitment, placement, performance management, compensation, benefits, employee relations, work life and training.  As an HR Assistant, the incumbent will learn and apply a variety of personnel functions in support of the assigned HR Specialist within the OHR.  Duties of the position include, but are not limited to:

Personnel Records Keeping and Maintenance

  • Under the guidance and instruction from the HR Director and/or Lead HR Specialist, Incumbent maintains personnel records for quality assurance purposes.
  • Performs archiving of personnel records and other data and records.
  • Serves as a PDS point of contact for requesting and receiving eOPF and OPF personnel records.  Assures that eOPFs for departed employees are electronically transferred to receiving agency or the National Personnel Records Center.  Assures that personnel records for prior service are requested for employees with prior federal service.  Requests military and other civilian service records for PDS staff.
  • Serves as an administrator of the electronic Official Personnel File (eOPF) system with respect to: administers eOPF viewing privileges for employees, managers, auditors, and investigators; provides eOPF access to staff; creates eOPF related communications to staff on behalf of the HR Director and/or Lead HR Specialist; answers general questions from staff pertaining to eOPF use and access; prepares and updates eOPF training material drafts for Lead HR Specialist.  Troubleshoots all problems with eOPF as it relates to scanned documents, technical issues, issues with connectivity and usage and coordinates corrections to problems and issues with the Lead HR Specialist, eOPF help Desk, PDS CIO, OPM, Interior Business Center, and Northrop Grumman.  Carries out limited quality assurance projects to assure record technical soundness and conformity to OPM expectations.  At the direction of the HR Director or designee, regulates a number of regular and full use licenses for OHR staff and eOPF representatives.  Serves as primary scanner with respect to eOPF and scans all supporting documentation and appropriate forms into the eOPF system.

Human Resources Information Systems (HRIS) Support Functions

  • Provides assistance in processing of personnel actions in the Federal Personnel & Payroll System (FPPS).  Enters employee federal and state tax withholding and direct deposit information into the Federal Personnel and Payroll System (FPPS). Distributes confidential documents to employees, such as executed benefit forms, payroll forms, etc.  Performs human resource related data entry and researches and provides information to employees on routine questions using HR software and database programs including FPPS, Oracle Business Intelligence Enterprise Edition (OBIEE), the Automated Staffing Plan, etc.
  • At the request of the HR Director and/or HR Specialists, provides OBIEE data reports.  Analyzes various basic data mining results and summarizes issues and findings to HR Director and HR Specialists.
  • Serves as the timekeeper for the OHR.  Creates new employee profiles in the QuickTime Time and Attendance System.  Adds and reassigns employees to timekeepers and assigns certifiers.  Provides password reset assistance to employees, timekeepers and certifiers. Creates reports in QuickTime as requested for HR Specialists, timekeepers and certifiers.
  • Assists HR Specialists with the preparations of Workforce Transformation Tracking System (WTTS) employee onboarding emails, profiles, data entry, and data output; connects WTTS with features of FPPS, which OHR can use to expedite/streamline the efficiencies of its onboarding and off-boarding processes.

Personnel Assistance and Support

  • Computes service computation dates for staff, researching prior government employment of staff; requests SF-75 information from losing Federal agencies and provides SF-75 information to gaining Federal agencies;
  • Maintains the HR virtual forms folder on the OHR intranet ensuring that all electronic and physical forms are up to date.
  • Assists employees in matters of obtaining and completion of benefits forms.
  • Maintains electronic records of supporting documentations for personnel actions (and other matters) in the OHR drive assuring confidentiality of record keeping.
  • Maintains paper-based records of supporting documentation of personnel actions and personnel data in OHR’s secure storage devices.
  • Prepares packages and/or materials for employee orientations, trainings, exit interviews, Combined Federal Campaign and other HR meetings and events.
  • Prepares Orders for Goods and Services for HR Staff.  Serves as a point of contact for vendors and Budget and Finance Staff with respect to ordering supplies, software, etc.
  • Serves as logistics coordinator for training seminars and new employee orientations.  Serves as liaison and point of contact between training facilitators and HR Staff.  Secures conference room reservations for various training seminars as requested; reserves training rooms, ensures training equipment is ordered, and prepares sign in sheets. These duties are not limited to training, and may extend to reservations for FOH Center offerings such as flu shots, blood drives, etc.
  • Assists with the Combined Federal Campaign (CFC).Distributes materials to key workers, assists in the collection and recording of pledges, and participates in CFC functions, kickoff meetings, and trainings.
  • Assists with Health Benefits Health and Wellness Fairs and other health related events.  Distributes electronic and paper announcements to employees and participates in planning sessions and kickoff meetings.
  • Places orders with vendors in compliance with PDS Acquisition Management and Procurement policies and procedures.

     

  • Performs other duties as assigned.


Required Qualifications:

Qualification Requirements:             


For the AD-7 (GS-7):  

You must have at least one of the following qualifications:


A Bachelor’s degree in Human Resources, Business, Management, or equivalent

and/or,

Two (2) years experience as an HR Assistant, or performing HR Assistant equivalent duties in records keeping and retention, processing personnel actions, and timekeeping as outlined in the Major Duties of this vacancy announcement

or,

a combination of experience and education that meets the requirements for this grade level.

 

OR

For the AD-8 (GS-8):

Three (3) years experience as an HR Assistant, or performing HR Assistant equivalent duties in records keeping and retention, processing personnel actions, and timekeeping as outlined in the Major Duties of this vacancy announcement.


Notes on Educational Requirements

NOTE: If qualifying solely on Education requirement listed for the Grade 7, please note that the education must be from an accrediting institution recognized by the U.S. Department of Education.  Applicants can verify accreditation at the following website: http://ope.ed.gov/accreditation/search.aspx.  All education claimed by applicants will be verified by PDS.

Special Instructions For Foreign Education: Applicants who are using education completed in foreign colleges or universities to meet the qualification requirements, must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.  For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html


Preferred Qualifications:

Highly Desirable Qualifications:  Additionally, the following knowledge, skills, and abilities and/or experiences are deemed highly desirable and strongly preferred:

  • Basic knowledge of and skill in applying basic human resources concepts, principles, laws, regulations, and practices to include staffing, and talent acquisition.

     

  • Basic knowledge of and skill in applying federal laws, regulations, and

    practices governing federal benefits to include: retirement, health and life insurance, and other benefits entitlements; federal position classification; federal position management; federal personnel action processing; federal pay setting & compensation matters; and federal records keeping.

  • Basic knowledge of and skill in on-boarding and off-boarding processes.

     

  • Experience utilizing the Federal Personnel and Payroll System (FPPS); the

    Workforce Transformation Tracking System/Entry on Duty System (WTTS); the  QuickTime payroll system; and/or Oracle Business Intelligence Enterprise Edition (OBIEE).

  • Demonstrated ability to develop professional working relationships with individuals

    and organizations throughout the agency and with other relevant organizations.

  • Demonstrated ability to communicate successfully verbally and in writing.

     

  • Strong business acumen.
Application Evaluation:

Rating: Your application package will be rated and ranked among other applicants based on your experience, education, training, and awards relevant to the duties of this position. Your rating can be lowered if your application package is not supported by the requested documents.

Referral: If you are among the top qualified candidates, your application package will be referred to a hiring manager for consideration, at which time you may be invited to participate in a selection interview.

Interview Structure:  Those who are selected for interviews will be required to interview via Cisco Web-X or some other communications platform due to the COVID-19 pandemic.

Benefits:

Benefits: PDS is funded by federal appropriations, and employees are entitled to participate in federal benefits plans, federal retirement systems, and the workers compensation program. Transferring federal employees will receive recognition of creditable federal service for leave accrual and retirement (if applicable) purposes. Benefits include:

Federal Employees Retirement Systems (retirement annuity)

Thrift Savings Plan (similar to a 401K program)

Federal Employees Health Benefits (health insurance)

Federal Employees Group Life Insurance (life insurance)

Federal Employees Dental and Vision Insurance Program

Flexible Spending Accounts (for health care and dependent care)

Long Term Care

Transportation Subsidy

Employee Assistance Program

Federal Occupational Health (access to health clinic and services)

How To Apply:

How to apply: You must provide a complete application package which includes: (1) a cover letter and resume; (2) official college transcripts (if available); otherwise, they must be provided within 30 days if selected if applying under educational requirement for the Grade 7; (3) a copy of your most recent SF 50 Notice of Personnel Action (if available) with personally identifiable information redacted; and (3) a list of three professional references that include name, address, telephone number, and a statement of how each reference is able to evaluate your skills.  Please ensure your application package includes detailed information to support your qualifications for this position. Failure to provide sufficient evidence in your application package and requested supporting documents could result in a rejection of your application package.

Application Portal

Please submit your application package through PDS’s online application portal found through the following link:  https://pdsdc.jobs.net/en-US/search.  

To submit required documents, you must click on the “APPLY” button for Vacancy Announcement # PDS 2021-22 Human Resources Assistant.  You must also fully answer the Questionnaire found through the above linked website.  Additionally, the documentation you provide through your cover letter and/or resume must support your answers on the Questionnaire.  Application packages submitted with missing information and/or responses to the Questionnaire can negatively affect referring your application package to the hiring manager.  PDS will not accept application packages by email, mail, fax, or personal delivery.

For applicants with disabilities, this organization provides reasonable accommodations which will be decided on a case-by-case basis. Additionally, proof of full vaccination against the COVID-19 virus is a condition of employment with the exception of those who apply for and receive a reasonable accommodation based on their health (disability) or sincerely held religious belief as reasons for not being vaccinated.  To request a reasonable accommodation for any part of the application or interview process, please contact Steve Yu, Lead HR Specialist at (202) 824-2339 or at SYu@pdsdc.org.

PDS is an Equal Opportunity Employer and an E-Verify Participating Agency

PDS is an Equal Opportunity Employer and E-Verify Participating Agency.