The Public Defender Service for the District of Columbia (PDS) is a federally funded, independent organization governed by an eleven-member Board of Trustees. PDS provides legal representation to individuals facing a loss of freedom in the local criminal, delinquency, and mental health systems in the District of Columbia. PDS’s approximately 278 employees, most of whom work at the main office at 633 Indiana Avenue, N.W., Washington, D.C. PDS’s staff consists of approximately 100 attorneys and approximately 135 social workers, investigators, administrative, and technical staff. District of Columbia residency is not a requirement for employment. PDS is funded by federal appropriations, and all employees are entitled to participate in federal health and life insurance plans, federal retirement plans, and the Thrift Savings Plan. Transferring employees will receive recognition of creditable federal service for leave accrual and retirement purposes. Employment at the Public Defender Service is at-will and is considered excepted service.

This position is located in the Division of Information Technology of the Public  Defender Service (PDS) for the District of Columbia. PDS’s Information Technology Division is responsible for the planning, development and management of all information technology systems and subsystems that support PDS programs and management operations and for the development, maintenance and oversight of policies, standards and procedures relating to agency information technology programs and activities. The Office assesses PDS technology requirements; analyzes potential return on technology investment for internal systems and for PDS interfaces with external systems; and designs and administers system configuration and architecture including hardware and software, telecommunications, network operations, desktop systems, and system security. The incumbent of this position reports directly to the CIO and performs a variety of administrative support work associated with the operation and management of agency IT programs and activities.  The Administrative Assistant who will be responsible for providing comprehensive administrative support while also assisting in the management of the organization's IT budget. This position requires excellent organizational skills, attention to detail, and the ability to collaborate effectively with various stakeholders to ensure efficient and cost-effective IT operations.

Administrative Support


1. Perform general administrative tasks such as managing correspondence, scheduling meetings, and maintaining calendars for IT department personnel.


2. Prepare and distribute reports, presentations, and other documentation as required.


3. Assist with travel arrangements, expense reports, and procurement of IT-related supplies and equipment.


4. Maintain accurate records and documentation, including filing systems and databases.


5. Assists the Chief Information Officer in the scheduling and approval of leave requests; takes and disseminates notes at meetings and coordinates with the IT Staff to communicate meeting notes and agendas.


6. Serves as office and suite manager.  In this capacity, incumbent coordinates division chief requests about facilities maintenance, supplies and information technology issues with outside division personnel to facilitate satisfying requests and concerns. Serves as the division timekeeper.


7. Assists the CIO with managing the Help Desk ticket database by running reports on outstanding issues, customer surveys and work load reports.


8. Performs other duties as assigned.


  IT Budget Management


1. Collaborate with IT department to develop and maintain the annual IT budget.


2. Monitor and track expenditures against the budget, ensuring compliance with financial policies and procedures.


3. Assist in preparing financial reports and budget forecasts, identifying variances and providing recommendations for cost optimization.


4. Work closely with vendors and finance department to process invoices, reconcile billing discrepancies, and maintain accurate financial records.


5. Assist in the procurement process, including gathering quotes, creating purchase requests, and tracking delivery of IT-related assets.


6. Act as a liaison between the IT department and other internal departments, coordinating cross-functional activities and facilitating effective communication.


7. Support IT projects by assisting with project documentation, coordinating meetings, and maintaining project schedules.


8. Collaborate with IT team members to gather data and information for budget analysis and reporting purposes.


9. Communicate budget updates, financial performance, and cost-saving opportunities to IT and finance department stakeholders.

1 year equivalent to at least next lower grade level.

Your application package includes your résumé and required supporting documents. Please ensure your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a rejection of your application package.

1

AD-0303-06/07

$47,789 - $69,035 per year

Open to US Citizens or persons authorized to work in the United States.

You must provide a complete application package which includes: (1) a cover letter and resume; (2) official college transcripts (if available); otherwise, (3) a copy of your most recent SF 50 Notice of Personnel Action (if available) with personally identifiable information redacted; (4) current performance appraisal, if available, and (5) a list of three references that include name, address, telephone number, and a statement of how each reference is able to evaluate your skills to Lead HR Specialist Miatta Johnson, Office of Human Resources, Public Defender Service for the District of Columbia, Job Announcement PDS#2023-47, 633 Indiana Avenue, NW, Washington, DC 20004 as MS Word or PDF document attachments to the following email address: [email protected] vacancy announcement # and title of the vacancy MUST APPEAR on the subject line of the email. 


All application materials become property of PDS and will not be returned. For questions or concerns regarding this vacancy announcement or hiring process, please contact Lead HR Specialist Miatta Johnson at (202) 824-2843 or via the email address listed above.


Rating: Your application package will be evaluated in the following areas: Technical, Analytical, and  Communication. Your application package will be rated and ranked among others, based on your experience, education, training, performance appraisal, and awards relevant to the duties of this position. Your rating can be lowered if your application package is not supported by the supporting documents.


Referral: If you are among the top qualified candidates, your application package will be referred to a hiring manager for consideration, at which time you may be invited to participate in a selection interview. Non-local candidates may be interviewed initially via Skype or other electronic means.


Interview Structure:  Those who are selected for interviews will be required to interview in person.