Legal Case Support and Client Intake

• Tracks, reviews, and responds to correspondence received from persons incarcerated in the District of Columbia Department of Corrections (DOC), Federal Bureau of Prisons (BOP), and other correctional settings, using established program protocols and attorney guidance. 
• Conducts initial intake and screening for record-relief and other assigned legal matters. Applies attorney-developed screening guides, established eligibility criteria, court records, and available case information to identify matters appropriate for attorney review. 
• Conducts client interviews to obtain factual, procedural, social-history, and case-related information needed for intake, screening, and evaluation for representation. Identifies missing or inconsistent information and follows up with clients, family members, agencies, or other sources as appropriate.
• Screens prospective clients for financial eligibility under established procedures; documents determinations or findings for review and refers unusual or unclear eligibility matters to appropriate staff. 
• Enters and maintains accurate case-intake information in CDD intake and case-management systems and prepares organized, attorney-ready files for matters accepted for further review or representation. 
• Identifies time-sensitive matters, apparent conflicts, incomplete submissions, or circumstances requiring prompt attorney attention and escalates them in accordance with established protocols.

Legal Document Preparation, Filing, and Records

• Assists attorneys in drafting, editing, cite-checking, formatting, and preparing motions, declarations, notices, exhibits, correspondence, and other legal or administrative documents for filing in the Superior Court of the District of Columbia and other courts or administrative bodies. 
• Assists with motions to correct inaccurate criminal records, motions to seal or expunge criminal records, and other recurring filings within established practice areas, using approved templates, precedents, court rules, attorney instructions, and applicable legal authorities. 
• Prepares legal documents for electronic filing and assists attorneys with e-filing in court or administrative systems. Verifies required attachments, formatting, captions, signatures, service information, and other procedural elements before filing.
• Requests, receives, reviews, organizes, and summarizes client records and other evidence used in representation or litigation, including criminal and juvenile records, social files, probation, parole and supervised-release records, institutional records, educational records, medical records, and mental-health records. 
• Prepares subpoenas, Freedom of Information Act requests, releases, authorizations, records requests, and related correspondence under attorney supervision and tracks responses through completion. 
• Reviews records for completeness, relevance to assigned issues, internal inconsistencies, missing documents, and information requiring additional follow-up; organizes records into logical case files, chronologies, indexes, or exhibits for attorney use.

Research and Analysis 

• Conducts recurring legal and factual research using statutes, regulations, court rules, precedent decisions, agency materials, public records, legal databases, and other authoritative sources to support attorney review and case development. 
• Locates, reviews, and summarizes legal authorities and factual materials concerning record relief, prisoners’ rights, reentry, parole, early termination, or other assigned CDD practice areas. 
• Prepares case synopses, research summaries, chronologies, factual memoranda, issue summaries, tables, exhibits, and other analytical work products for attorney or program use. 
• Checks citations and verifies factual references in draft legal documents and training materials; identifies apparent inconsistencies or missing support and brings them to the attorney’s attention. 
• Conducts non-legal research on issues affecting incarcerated and formerly incarcerated persons, reentry, collateral consequences, community resources, and related topics for use in litigation, legal advice, trainings, workshops, or program development.

Client Services and External Coordination

• Responds to client requests for case-related and procedural information within the limits of delegated authority and established attorney guidance; refers requests for legal advice or legal judgment to attorneys. 
• Contacts appropriate officials at courts, correctional facilities, supervision agencies, government agencies, service providers, and other organizations to obtain records, clarify procedural information, arrange attorney-client visits or telephone calls, and address routine client-service issues.
• Communicates with family members and other authorized contacts to obtain or provide factual information related to client matters, consistent with confidentiality requirements and attorney direction. 
• Serves as a liaison with other PDS divisions regarding client-related information, referrals, records and case-support needs. 
• Uses tact, patience, discretion, and sound judgment when interacting with clients and others who may be under stress, unfamiliar with legal processes, or affected by incarceration, criminal or juvenile legal-system involvement, or reentry challenges.

Community Engagement, Training, and Program Operations

• Participates in CDD community outreach, training, and education events, including Record Sealing Assistance Days, workshops for formerly incarcerated persons and community members, and events sponsored by community-based organizations or government agencies. 
• Provides preliminary drafting and case-support assistance at record-sealing or similar legal-services events, collects and organizes client information, applies established screening protocols, and prepares matters for attorney review. 
• Provides audio/visual and logistical assistance for trainings; prepares exhibits, handouts,
  presentations, and other materials for internal and external educational programs.
• Creates case synopses and background materials on developments affecting prisoners’ rights, reentry, record relief, or other assigned subjects for use in attorney-led training and education. 
• Assists division staff with court-based electronic filing systems, case-management systems, archiving, records organization, data tracking, systems development, and routine program-data analysis. 
• Maintains the PRLS calendar of scheduled hearings and deadlines, including parole grant and early termination matters; tracks assigned case events and provides reminders or status information to responsible staff. 
• Produces caseload, intake, activity, and other program reports from case-management or tracking systems, checks data for apparent inconsistencies, and assists with maintenance and archiving of division materials. 
• Serves as backup to the division receptionist when necessary, including limited support for timekeeping, front-desk coverage, and mail or package processing. 
• Identifies recurring administrative or case-support inefficiencies and recommends improvements to templates, forms, trackers, intake processes, filing practices, or other program procedures. Implements approved improvements. 
• Performs other related duties as assigned.

• High School Diploma or Equivalent.
• Knowledge of basic legal principles, terminology, court procedures, legal research methods, and the role of precedent sufficient to perform recurring paralegal assignments under attorney supervision. 
• Practical knowledge of laws, regulations, court rules, procedures, agency policies, and established practices applicable to assigned CDD legal-service areas, including record relief and related criminal-justice matters.
• Skill in legal and factual research sufficient to locate, evaluate, organize, and summarize statutes, regulations, court decisions, records, and other source material relevant to assigned issues. 
• Prior experience in interviewing clients and other information sources; identifying missing, inconsistent, or material facts; and preparing clear summaries for attorney review. 
• Skill in drafting, editing, formatting, cite-checking, and assembling motions, correspondence, exhibits, records requests, and other legal or program documents using established templates and precedents. 
• Ability to organize and review voluminous or sensitive records, maintain accurate case-management information, track deadlines, and prepare attorney-ready files and exhibits. 
• Ability to communicate clearly and tactfully with clients, family members, incarcerated persons, court and agency staff, community organizations, and PDS personnel while maintaining professional boundaries and confidentiality.
• Ability to exercise discretion and safeguard attorney-client privileged, personally identifiable, medical, mental-health, juvenile, criminal-history, and other sensitive information. 
• Ability to independently plan and carry out recurring assignments, prioritize competing deadlines, recognize matters requiring attorney attention, and seek guidance on novel or precedent-setting issues. 
• Proficiency with Microsoft Office applications (, electronic case-management systems, court e-filing systems, databases, and legal research tools appropriate to assigned duties.

0950

AD Grade 09
Salary Range $68,405 - $88,926

Applicants must submit the following materials as one singular consolidated document (Word or PDF):

• Cover letter addressing your skills and qualifications and why you want to work in CDD
• A résumé with an email address, with current and previous employers, dates of employment, position status as full- or part-time, and position title and scope of duties
• A list of three professional references with a brief description on how each reference is able to attest to your skills/experience.  Please include the name, email and telephone number, and the relationship (i.e. Direct Supervisor, Indirect Supervisor, Mentor etc.) 

All applications MUST be emailed to [email protected]. 
To ensure your application receives proper consideration, the subject line of your application email MUST include the job announcement number, the position title and your name (i.e. PDS-2026-42: Paralegal Generalist - "Your Name").
The HR Specialist for this position is Nicole Gray-Moultrie.